Use them only for campus websites and campus online services. Updated: September 17, 2020 The situation for UC Davis continues to develop; therefore, these guidelines will be updated and expanded as the guidelines for COVID-19 financial reporting continue to evolve. This allows the university to reach you during emergencies. is used to submit travel and entertainment expense reports. Copyright © Regents of the University of California, Davis campus. This lecture course reviews the policies and processes of Travel and Entertainment. New systems implemented across campus increase efficiency. AggieTravel is the travel and entertainment expense reporting tool, incorporating Concur (SAP) software, used by UC Davis employees. It’s the largest planned zero net energy community in the U.S. Be extremely wary of messages that ask you to enter your passphrase into a non-UC Davis website. Employees with a Travel card must make airline reservations using the AggieTravel Travel Reservation module or a ConnexUC agency, whenever possible. Delete it without responding. AggieBudget is a budget, financial forecasting and reporting solution designed to improve efficiency and transparency in resource planning and management at UC Davis. UC Davis Travel card and CTS transactions for travel services booked through agencies found within Connexxus import directly into AggieTravel for trip expense reporting. Be extremely wary of messages that ask you to enter your passphrase into a non-UC Davis website. Dashboards that tell the story of campus-wide data. You can delete images if the report has not yet been submitted, or if the report has been returned to you. NOTE: Before creating a KFS Purchase Agreement, you should always check first to see if the requested item(s) are available in AggieBuy, the UC Davis e-procurement system. The 45-minute training is recommended for anyone who travels on behalf of UC Davis or manages university travel for their department. House Hunting: Expenses related to a pre-move trip to the new location in order to find permanent housing.All expenses … AggieBudget allows you to view complete budget and forecasting information both at the campus and the unit level. This open forum provides time dedicated to the attendees to discuss AggieTravel topics of their choosing. Any out of pocket purchasing of professional expenses is an exception to policy. Delete it without responding. FIS DS contains the approved transaction data from each of those systems and it also contains the billing information from UC Davis service units and from AggieTravel and AggieBuy. Course Description The first part of the session focuses on travel policies, booking travel arrangements, using the Travel card, and highlights travel resources. UC Davis travelers with general travel security questions are encouraged to contact Global Affairs at (530) 752-4129 or travelsecurity@ucdavis.edu. The UC Davis AggieTravel system is the only method by which to generate a reimbursement check for an employee traveler. This page has recently been updated with the latest information on tracking fiscal impacts due to COVID-19 including enhanced examples. Reports are entered in AggieTravel by employees seeking reimbursement, by an employee's designated departmental delegates, or by delegates who prepare expense reports on behalf of visitors and students. For many years, UC Davis alumni and friends have discovered the world on Aggie Adventures. UC Davis' new Enterprise Tableau 2019.4 Server is live! Before getting replacements, these employees must complete a new online training course (available now in the UC Learning Center). Travel cards issued to UC Davis employees will be replaced this spring in conjunction with a change in the way the university pays the charges incurred on the cards. The UC Davis Travel Group, comprising Davis campus and UC Davis Health System employees who work in travel expense reporting, provided input all through the development process. provides a link to the ConnexUC travel portal. University of California, Davis, One Shields Avenue, Davis, CA 95616 | 530-752-1011. On the Report Header page, use the Event/Trip Type dropdown and select the appropriate report type.See Report Types for an explanation of the reporting options.. Event/Trip Name: Name your expense report for tracking and reporting purposes. How to Avoid Common Expense Report Errors . Similarly, Rocio Ramon, the front office supervisor for the Hyatt Place UC Davis, stated that the hotel often experienced an annual average of 85% occupancy. Course Description AggieTravel, a Refresher is a hands on course designed for people who have used AggieTravel but would like a reminder of how things work. If so, the transaction should be processed through AggieBuy and not on the KFS … Whether it’s mapping out the university's budget for the year, providing resources for students, or analyzing campus data, we all play a role in making the university better every day. If you do not want the attendees listed on this page to be imported (perhaps you have decided to add them later in AggieTravel - manually, without using the import), click Next. About 5,100 staff and faculty members have university-issued travel cards. This requires you to log in to the system, input your individual expenses and submit for review and approval. To access your ConnexUC profile information: From the AggieTravel home page, under Company Notes, click the ConnexUC link.If you do not see a ConnexUC link in the Company Notes section, click Read More. The course introduces the process and functionality of the secure web portal that connects to contracted travel agencies, Connexxus. QUESTIONS OR COMMENTS ABOUT THE SUPPLY CHAIN MANAGEMENT WEBSITE? QUESTIONS OR COMMENTS ABOUT THE SUPPLY CHAIN MANAGEMENT WEBSITE? Explore 100 acres of flora and fauna in the UC Davis Arboretum, including a secret garden near the horse barn and redwood grove. A message that asks you to is probably a phishing scam. Please be sure to register all trips on UC Away. Access your approvals You can access your approvals in two ways: All purchasing at UC Davis should always follow proper procedure and systems, which includes AggieBuy, Procurement Card, and KFS Purchase Orders. The Purchase Agreement (PA) document is used to create new purchasing agreements and to modify existing agreements already in KFS. AggieTravel checks for duplicates. Open the ConnexUC/AggieTravel Guide. International Travel Policy for Summer Travel. West Village qualifies as a UC Davis hot spot for transfer students. If there are possible duplicates, the Resolve Duplicates page of the Attendee Import window appears. FIS Decision Support (FIS DS) is the web-based reporting component of Kuali, our current campus financial system, and of DaFIS, our previous financial system. Capital Asset Accounting Address: 1441 Research Park Drive | Davis, CA 95618 Who We Are Developing a strong vision for the future of UC Davis requires key players and experts from all levels of the organization to help make that vision a reality. To delete receipts attached to a report, with the report open, click Receipts → Delete Receipt Images. Copyright © The Regents of the University of California, Davis campus. For questions regarding the university’s travel insurance program, contact UC Davis Risk Management at rms@ucdavis.edu or UC Davis … UC Davis will never ask you to provide your passphrase via phone or email. If you have doubts about a message or website, or think you have been tricked into submitting your passphrase or personal information, call the IT Express Computing Services Help Desk at 530-754-HELP (4357). Course Description There will be time after the lecture for Q&A. “Lately we’ve been at a rough average of 20-30%, we’re lucky if we can get 40-60% on certain weekends,” Ramon said. This class covers how to set up your profile, how to create an expense report, assign allocations, and attach receipt images. Then: NOTES: There are three types of reports that can be approved in AggieTravel; a Request, a Cash Advance or an Expense Report. UC Davis will never ask you to provide your passphrase via phone or email. If reservations are made through any other airline or agency, the ticket purchased must adhere to travel policy G-28. Office of Business Transformation (OBT) advances a culture of continuous improvement that supports UC Davis and UC Davis Health’s strategic goals. If you are a new employee, gaining full access to AggieTravel can take five to ten business days. Ad hoc committees reviewed product demos and participated in choosing a logo for AggieTravel. AggieTravel provides a number of ways to attach receipts to expense reports. is for employees of UC Davis and UC Davis Health. Relocation reimbursement eligibility is based on several factors. This course targets infrequent travelers/entertainers or people just looking for a refresher. UC Davis employees may receive a UC Davis Travel Visa Card for travel and/or entertainment expenses. AggieTravel is the travel and entertainment expense reporting tool used by UC Davis employees. Following these guidelines will reduce the chances of returned reports. Ground transportation. 1. Concur Technologies, a division of SAP, brings UC Davis an automated, mobile and connected travel and expense management software. Event/Trip Purpose: This field identifies your role or high-level purpose for completing the trip. A message that asks you to is probably a phishing scam. Introduction to Travel at UC Davis covers travel policy, procedure, airline reservations, lodging, and car rentals, as well as AggieTravel and the Travel card. This creates opportunities for: Definitions. Your department contact will help you determine which expenses will be covered. UC Davis Campus employees should send an email request to afs-trcmail@ucdavis.edu or by sending an email directly to Diane Davies-Conley at dldavies@ucdavis.edu. Subscribe to AggieTravel Content University of California, Davis, One Shields Avenue, Davis, CA 95616 | … Time and time again, we hear from our travelers that their fondest travel memories involve the human element—fellow Aggie travelers, lecturers, guides, staff and the local community members we encounter during our programs. Aggie Adventures travelers have friends all over the world. Accurate, up-to-date, and consistent information is essential to make sound decisions at all organizational levels of UC Davis. Visit the Help and Training Resources page for a list of online and in-person training sessions and for a list of self help guides. Report Header. This lecture course reviews policies and processes for foreign and long term domestic travel, best practices, reservations, insurance, and receipt requirements. To delete receipts attached to an individual expense entry, do one of these: All rights reserved. Serving as internal consultants, the team creates opportunities to collaborate, innovate and develop in order to promote efficiency, encourage learning and facilitate engagement. This means … Since your browser does not support JavaScript, you must press the Continue button once to proceed. Connexxus is accessed through the Company Notes section of AggieTravel. Reporting these reimbursements through AggieTravel helps to track and remedy occurrences of non-compliant purchasing. is used to make airline, hotel, and car rental reservations. When the process is completed, a check will be issued. All Rights Reserved. AggieTravel: An Introduction is a hands-on course specifically designed for users who have not used AggieTravel before. Visa card for travel services booked through agencies found within Connexxus Import into... Determine which expenses will be covered @ cdavis.edu to improve efficiency and transparency in resource planning and at... Agencies found within Connexxus Import directly into AggieTravel for trip expense reporting check be! A ConnexUC agency, the ticket purchased must adhere to travel policy G-28 will be time after the for. Are encouraged to contact Global Affairs at ( 530 ) 752-4129 or travelsecurity @ ucdavis.edu Purpose completing... 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